BAY AREA – WALNUT CREEK – SAN FRANCISCO – OAKLAND – SAN JOSE – NAPA-SONOMA – FAIRFIELD – SACRAMENTO
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415.494.7287
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Request an AV Rental Quote or RFP
1
Contact and Event Overview
2
Schedule and Access
3
Audio and Video Needs
4
Lighting, Streaming and Support
5
Budget and Additional Information
Contact Information
Company Name
Name
*
First
Last
City
ZIP Code
*
Phone Number
*
Email Address
*
Preferred Method of Contact
*
Phone
Email
Any
Best Time to Reach You
Event Overview
Event Name / Occasion
*
Event Date
*
What Type of Event Is This?
*
Meeting / Conference
Wedding / Social Event
Celebration of Life
Performance / Concert
Fundraiser
School / Sports Event
Other
Event Location Type
*
Indoor
Outdoor
Both
Venue Not Selected
Estimated Attendance
*
Under 25
25-50
51-100
101-250
251-500
500+
Venue Name and Full Address
*
Venue Contact Name
Venue Contact Phone Number
Venue Contact Email
Please Briefly Describe What Will Happen During the Event
*
Schedule and Access
Requested Delivery / Setup Time
:
HH
MM
AM
PM
Guest Event Start Time
*
:
HH
MM
AM
PM
Guest Event End Time
*
:
HH
MM
AM
PM
Equipment Pickup / Breakdown Time
:
HH
MM
AM
PM
Will You Pick Up and Return the Rental Equipment?
Yes
No
Not Sure
Access Restrictions and Venue Requirements
Include loading dock rules, stairs, elevators, parking fees, union rules, security requirements, or firm access times.
Audio Needs
What Needs to Be Heard?
Speaking / Announcements
Background Music
DJ / Dancing
Live Musicians
Video Audio
Phone or Laptop Audio
Other
Not Sure
Where Should Sound Be Heard?
One Room
Multiple Rooms
Outdoor Area
Stage and Audience
Not Sure
How Many People May Speak or Perform at the Same Time?
1
2
3-4
5+
Not Sure
Preferred Microphone Types
Wired Handheld
Wireless Handheld
Lapel / Clip-On
Headset
Podium Microphone
Audience Q&A Microphone
Not Sure
Client-Owned Audio Equipment or Connections
List any instruments, DJ equipment, or client-owned audio equipment that must connect to the rental system.
Video and Presentation Needs
What Needs to Be Displayed?
Slides / PowerPoint
Videos
Photos / Slideshow
Live Camera Image
Remote Participants
Digital Signage
Nothing
Not Sure
Preferred Display Method
TV / Flat-Panel Display
Projector and Screen
LED Video Wall
Multiple Displays
Not Sure
Who Is Providing the Presentation Device?
Client Laptop
Presenter Laptop
Rental Laptop Needed
Multiple Devices
Not Sure
Known Device Connections
HDMI
USB-C
DisplayPort
Apple / AirPlay
Other
Not Sure
Will the Audience Need the Same Content in More Than One Location or Room?
Lighting, Stage, and Room Setup
Do You Need Any of the Following?
Stage / Riser
Podium / Lectern
Stage Lighting
Uplighting
Dance-Floor Lighting
Pipe and Drape
Power Distribution
None
Not Sure
Are Room Lights Dimmable?
Yes
No
Not Sure
Is the Event Outdoors?
No
Yes - Covered
Yes - Uncovered
Not Sure
If Outdoors, Is Weather Protection and Reliable Electrical Power Available?
Yes
No
Not Sure
Not Applicable
Streaming, Recording, and Connectivity
Will Remote Guests Participate or Watch Online?
No
Zoom
Microsoft Teams
Google Meet
YouTube / Social Stream
Other
Not Sure
Do You Need Recording?
No
Audio Only
Single-Camera Video
Multi-Camera Video
Not Sure
Is Dedicated Wired Internet Available?
Yes
Wi-Fi Only
No
Not Sure
Streaming or Recording Details
Describe the platform, audience, and desired final recording.
Delivery, Setup, and On-Site Support
What Level of Service Would You Like?
*
Equipment Pickup Only
Delivery Only
Delivery and Setup
Setup Plus Basic Orientation
On-Site Technician
Full Event Production
Please Recommend
Who Will Operate the Equipment?
Client
Venue Staff
DJ / Performer
Sound and Video Rentals Technician
Not Sure
Would You Like a Rehearsal or Sound Check?
Yes
No
Not Sure
Budget and Decision Factors
Approximate AV Budget
Under $500
$500-$1,000
$1,001-$2,500
$2,501-$5,000
$5,000+
Not Established
What Matters Most?
Lowest Practical Cost
Easy Self-Operation
Professional Appearance
Maximum Reliability
Premium Production
Not Sure
Quote Needed By
Are You Collecting Other Quotes?
Yes
No
Prefer Not to Say
Additional Information
Equipment Already Provided
List equipment provided by the venue, DJ, band, presenter, or another vendor.
Additional Equipment Requirements or Equipment You Think You May Need
Anything Else We Should Know?
Attach RFP, Floor Plan, Schedule, Photos, or Equipment List
How Did You Hear About Us?
How Did You Find Our Website?
Search Engine
Existing Client
Google Ad
Yelp
Social Media
Referral
Link from Another Website
Optional SMS Consent
By checking this box I agree to receive customer care text messages from Sound and Video Rentals about my inquiry, quote, rental, order, or event. Message frequency varies. Message and data rates may apply. Reply STOP to opt out or HELP for assistance. Consent is not a condition of purchase. Review our
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and
SMS terms
.
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Contact Sound And Video Rentals
712 Bancroft Road Suite 784, Walnut Creek, Ca. 94598
+1 415-494-7287
info@soundandvideorentals.com
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